EMPLOYMENT OPPORTUNITIES

The United Church of Zambia University (UCZU) is a Private institution of Higher Learning owned by the United Church of Zambia. UCZU is fully accredited with the Higher Education Authority in Zambia. The University hereby invites applications from suitably qualified and experienced candidates for appointment to the following positions beginning 1st January, 2025.

1. REGISTRAR

The role calls for strategic and general management, which includes retrieving, interpreting and organizing information to advise, inform and assist with the accomplishments of institutional and strategic objectives. This is a highly complex and demanding position requiring considerable drive, intellectual flexibility, leadership and managerial abilities, as well as identification with the University’s value systems.

Job Purpose

Reporting to the Vice Chancellor, the Registrar, Inter alia, is administrative officer of the University and is responsible for implementing the decisions of the University Council, Senate, formulating and interpreting administrative and personnel policies, planning and directing the general administration and operation functions of the University. She/he is the Secretary to both the University Council and the University Senate. The candidate should possess excellent analytical, interpersonal, oral and written communication skills, with a track record of managing institutions with a high degree of maturity and vision.

Main Duties and Accountabilities

• Plan and co-ordinate University Council corporate affairs and Senate business efficiently;

• Direct functions pertaining to general administration and Human Resources Management efficiently;

• Custodian and maintenance of the official records of the university;

• Direct functions pertaining to student registration, admissions, administration of examinations and general academic affairs of the University;

• Ensure compliance with legal requirements and availability of legal services to the University Council and Administration;

• Plan, direct and maintain infrastructure utilization and development in order to ensure an acceptable learning and living environment in the University;

• Provide guidance and advice on business and governance of the University to all stakeholders;

• Ensure timely, effective and efficient dissemination of University general information within and outside the University;

• Responsible for student academic administration and management of graduations;

• Responsible for employee health and welfare;

• Maintain a conducive work atmosphere for learning and teaching to take place.

Qualifications and Experience required

• Grade 12 or form V Certificate with 5 “O” level Credits which should include English Language and Mathematics;

• A Bachelor’s, and Postgraduate degree in Human Resource Management, Business Administration, Public Administration, Law, Education Management or any other relevant qualification. Intense knowledge of Human Resource related issues is considered essential;

• Minimum of Seven (7) years of experience at senior levels. Current and previous work in educational institutions/organizations in Zambia or abroad will be an added advantage;

• A track record of managing institutions/organizations with large numbers of people of diverse professional disciplines;

• Should be a member of the Zambia Institute of Human Resource Management;

• Preferably a Zambian Citizen;

• A Christian in good standing.

Personal Attributes

• Strategic leadership and management skills;

• Interpersonal relationship skills;

• Visionary and creative thinker;

• Self-motivated;

• Open mindedness;

• Conceptual skills;

• Ability to work under pressure;

• Confident;

• Team-builder;

• Assertiveness;

• Change management skills

Reporting relationships

• Immediate supervisor: Vice Chancellor

Tenure

• Four (4) years contract. Subsequent contract offers will depend on satisfactory performance of duty;

• Applicants should not be less than 35 years of age.

2. ASSISTANT REGISTRAR

Job Purpose

To contribute towards the human resource function in the University and to provide leadership in matters related to academic administration.

Main duties and accountabilities:

• Performance management – coordinating staff performance target setting, performance appraisals and identifying training needs for staff ;

• Report and Minute Writing;

• Resourcing, placement and orientation of new staff;

• Management of staff contracts and separations;

• Management of student admissions, examinations office, academic records management, and create an environment conducive to academic excellence and student success;

• Collaborate with various training units within and outside the University and stakeholders to implement academic policies;

• Enhance the academic experience, thereby contributing to the overall success and reputation of the University;

• Provide secretarial services to the Council and its Committees, including follow-up activities to ensure the timely implementation of Council resolutions as well as those of its Committees;

• To deputize the Registrar;

• Any other duties assigned by supervisor.

Qualifications and experience required:

• A Grade 12 School Certificate with at least five (5) credits or better that must include English Language and Mathematics;

• An earned Bachelor’s degree in Social Sciences, Educational Administration, Human Resource, Public Administration, or its equivalent;

• Possession of a Master’s degree in Social Sciences, Educational Administration, Human Resource, Public Administration, or its equivalent;

• A minimum of Five (5) years post qualifying experience;

• Wide experience in Performance Management and employment contract Management;

• Conversant with the Zambian labour laws;

• Good interpersonal and managerial skills;

• Leadership skills;

• Good analytical report writing and presentation skills;

• Functional computer skills;

• Innovative, team player with high level of energy drive and initiative;

• Emotionally stable;

• A fully paid up member of the Zambia Institute of Human Resource Management with a valid practicing license;

• A Christian in good standing.

Personal Attributes

• Strategic leadership and management skills;

• Interpersonal relationship skills;

• Visionary and creative thinker;

• Self-motivated;

• Open mindedness;

• Ability to work under pressure;

• Confident;

• Team-builder;

• Assertiveness;

• Change management skills.

Reporting relationships

• Immediate supervisor: Registrar

Tenure

• Four (4) years contract. Subsequent contract offers will depend on satisfactory performance of duty;

• Applicants should not be less than 35 years of age.

3. DEAN OF STUDENTS

Job Purpose

Responsible for policy development and administration of students, supervision of staff, budget development and overall oversight of the unit.

Main duties and Responsibilities

• Plans, coordinates and manages all student operations and functions;

• Directs formation and implementation of policies and guidelines for students‟ welfare services;

• Coordinates planning and implementation of the unit budget, and ensures prudent utilization of financial and physical resources;

• Advise management on matters pertaining to student governance, performance and extracurricular activities;

• Supervises subordinate staff and ensures that performance management is conducted;

• Manages the administration of recreational, social-cultural and extra-curricular programmes for students;

• Monitors and controls hostel allocation to ensure optimal utilization of available rooms to meet students‟ requirements;

• Ensures that student hostels and surroundings are well maintained in order to have a clear and conducive atmosphere for students;

• Enforce discipline in accordance with the student disciplinary code of conduct;

• Ensures timely collection of rentals from rented hostels, canteens and other ventures in order to generate money for the institution;

• Directs preparation of quarterly and annual operational performance plans and reports;

• Provides counseling and advisory services relating to personal problems, educational and vocational;

• Performs any other duties as may be assigned by management.

Qualifications and experience required

• Grade 12 Certificate with a minimum of 5 „O‟ levels with Credit or better including English and Mathematics;

• Must have a Bachelor’s degree in Education, Counseling, Psychology, Public Administration or other related Social Sciences;

• Must have a Master’s degree in Education, Counseling, Psychology, Public Administration or other related Social Sciences;

• An earned PhD qualification is an added advantage;

• Five (5) years of experience in an educational institution, three (3) of which must have been at senior level.

Required Skills and Personal Attributes

• Mature and self-driven, with high level of problem solving, counseling and guidance skills;

• Excellent command of English(written and oral);

• A self-motivated person;

• High interpersonal skills and a good communicator;

• High level of confidentiality;

• Ability to work confidently with Microsoft word, excel and power point, and;

• A Christian in good standing

Reporting relationships

• Immediate supervisor: Vice Chancellor

Tenure

• Four (4) years contract. Subsequent contract offers will depend on satisfactory performance of duty;

• Applicants should not be less than 35 years of age.

How to Apply

• Interested applicants meeting the above specifications should submit a detailed Curriculum Vitae, certified copies of Academic and Professional certificates and three (3) names of referees, two (2) of whom must be professionally acquainted with the applicant;

• Internal candidates will retain their substantive post, to which they will revert on conclusion of the four-year appointment. Appointment of external candidates may be underpinned by a permanent substantive professorial appointment in their academic discipline, in line with Senate approved criteria;

• The University Council offers a competitive remuneration package to the individual appointed to this position.

• Electronic applications must be emailed to [email protected]

• Hard copy application letters must be sent to the undersigned not later than Monday, 30th August 2024. Interviews will be held on 21st September, 2024.